Whip iTunes Back Into Shape

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I will gladly admit that I am fairly anal when it comes to my music. I like it to be organized and complete. I switched machines a few times over the years and lost my entire library at least once. After that it was so disorganized I stopped tending to it out of frustration. Upon buying an iPod Touch a few months ago I decided it was time to trim and reorganize my library then restore 100% cover art status. It took some time but now that my Library is complete it looks and feels great.

If you are looking to organize and clean up your Library check out some of these great tools.

GimmieSomeTune

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GimmieSomeTune will automagically fetch missing artwork and lyrics while you listen. It’s nice and unobtrusive with lots of preferences. GimmieSomeTune includes a slew of other features including hotkeys, last.fm scrobbling and a mini controller.

I Love Stars

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Rating your library looks and feels good (it’s also useful). I Love Stars is a freebie from Potion Factory that shows a song’s star rating in your menu bar. You can rate directly in the menu bar or just use it as a visual reminder. I forget to rate songs without I Love Stars hanging out in my menu bar and the funky little in and out animation is fun.

Doug’s AppleScripts for iTunes

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When it comes to organizing your Library using the script menu can yield some powerful results. Doug’s site is a great place to find AppleScripts for very specific tasks. My favourites are:

Tracks Without Artwork to Playlist
This one saved my life when trying to achieve 100% cover art status. It scours your Library and puts all tracks without coverart into one playlist which you can work through at your leisure.

Gather Up the One-Hits
If you have a single song by a single artist it is rounded up into a playlist.

Set Video Kind of Selected
Organizing video content can be a test in patience. Run this little script to quickly edit the video kind (Movie, TV Show or Music Video) and set the show name, season number and episode number for TV shows. Must have for handbrake users.

Quick Tag

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Some people love to organize by tagging. Though it is somewhat non-standard you can wield smart playlists and advanced searches like a meta-ninja master. Quick Tag offers a simple interface with hotkey integration, autocomplete, multiple track tagging and more.

View Duplicates

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No special tool needed here just up to the menu bar and click iTunes » view » show duplicates. I was amazed at the number of dupes I had floating around wasting space on my HD and screwing with my iPod syncing. Nothing is more satisfying than freeing up space!

Tah Dah

Well, these are some of the tools I have found helpful at one time or another. Once you get your Library back into shape you might want to show it off a little with the iTunes screensaver or CoverSutra.

Anyone else know of some other handy tools or techniques to make iTunes managing life easier? Let me know in the comments, I’d love to hear what you’re using


52 Comments »

  1. avatar reemixx said:

    Just wanted to say that I absolutely love your blog and the awesome and extremely useful things you find and create. Thank you very much :)

    [Reply]

    cawlin replied: (on June 17th, 2008 10:50 pm)

    Thanks for the kind words!

    [Reply]

  2. avatar Kevin said:

    Another great solution would be Corripio, which will find album art, lyrics, and correct tags for large collections of songs. I, sadly, haven’t had any luck with it. I do know, however, that although there hasn’t been work on it recently, the developers are working on a 1.0 release and suggested that I try this for getting artwork: http://blog.omega-prime.co.uk/2008/03/03/google-images-plugin-for-corripio/. Anyway, keep your eyes on this one, because if it gets fixed, it will be great for quickly and easily maintaining your library.

    [Reply]

    cawlin replied: (on June 20th, 2008 12:46 pm)

    I tried using Corripio in the past and had almost no luck retrieving artwork. That plugin does sounds interesting and I might have to give it a whirl. Thanks Kevin!

    [Reply]

  3. avatar Kevin said:

    Two more I forgot to mention:
    Tangerine! also by Potion Factory. One of it’s amazing features is to analyze BPM and place that in the music file, which is great if you wanna play around with it in something like djay. It will also make mixes based on BPM. It’s $24.95
    iEatBrainz. This one will “listen” to your tracks and match them up with the MusicBrainz server to offer correct tags. Sometimes it’s incorrect, most often when a work samples another, but it’s free and easily one of my top 5 favorite apps ever.

    [Reply]

    cawlin replied: (on July 10th, 2008 11:35 pm)

    Checked out iEatBrainz and I like the concept a lot, it got a few of my songs wrong but it did a pretty good job. Tangerine is also very cool, a great tool for making workout mixes. Thanks!

    [Reply]

  4. avatar Josh said:

    One thing I got sick of was my genres. I ended up formatting them as such: {format}: {subformat}: {subformat} etc. This results in genres like “Rock: Indie”, “Rock: Indie: Shoegaze”, “Rock: Indie: Eclectic”, “Rock: Metal: Hardcore: Dissonant”, and so on. From this point, Smart Playlists are your friend, and it’s a great way to be as broad (or as narrow) for picking genres as you want.

    [Reply]

    cawlin replied: (on June 24th, 2008 10:14 pm)

    I like this idea a lot. I usually don’t even display my genres because I find them such a pain to maintain and classify. Definitely going to try this out, thanks!

    [Reply]

    REL replied: (on April 24th, 2009 12:30 am)

    …you’re my hero.

    [Reply]

  5. avatar Brian said:

    Fixtunes. This software is for those of us, like myself, who have MP3’s all over the place. Different filename formatting, incomplete ID3 tags.. etc.

    Fixtunes will help you straighten out your MP3 library quickly. After loading your library into FixTunes it then does a database lookup of your selected songs and will fill in the blanks from any missing data you might want/need. It can also rename/move files as you fix them. Great program.. highly recommended to anyone with a large MP3 collection.

    [Reply]

    cawlin replied: (on July 10th, 2008 11:34 pm)

    You know, I tried FixTunes and couldn’t get it to work properly. Might be worth trying again though, thanks!

    [Reply]

    Brian replied: (on July 11th, 2008 8:36 am)

    If FixTunes isn’t your cup of tea I’ve heard of people using MediaMonkey. It’s pretty much an All in one tool for sorting your library out.

    And to answer nick’s question, I believe (if i recall correctly) that it actually allows you to attach the album art directly to the MP3 as opposed to having it in the album art dir of itunes.

    [Reply]

  6. avatar jeeb said:

    Photoshopped

    [Reply]

    cawlin replied: (on July 10th, 2008 11:35 pm)

    Care to elaborate?

    [Reply]

    jeeb's right replied: (on July 24th, 2008 8:07 pm)

    What are you talking about??

    It was totally photoshopped.

    [Reply]

    Brian replied: (on September 3rd, 2008 3:34 pm)

    What in the world are you talking about?

    [Reply]

  7. avatar Callum said:

    cawlin,

    It’s nice to see I’m not the only one who’s anal about my iTunes library! I found all of this very interesting and useful. Comments too. Thanks a lot!

    [Reply]

    cawlin replied: (on July 10th, 2008 11:32 pm)

    I agree, some great comments on this post with great software and tips. I am also glad to know I’m not the only anal iTunes User out there!

    [Reply]

  8. avatar nick said:

    This is great but I was wondering if you could help at all… I’ve got all the artwork on my iTunes library, but somehow, almost all has stopped showing on my iPod, but not all. The artwork is still there if I connect it to my PC but won’t show when it plays. Any idea how this happened so I can prevent it in the future? Or even better, any idea how to get it all back?
    mtia

    [Reply]

    cawlin replied: (on July 11th, 2008 3:34 pm)

    Maybe try this apple doc:

    http://docs.info.apple.com/article.html?artnum=300248

    [Reply]

  9. avatar Carrie said:

    Anything that will do the same thing but for windows users?

    [Reply]

    cawlin replied: (on July 11th, 2008 3:29 pm)

    Good question, I don’t have much of an answer unfortunately. FixTunes (http://www.fixtunes.com/) as Brian mentioned earlier appears to have a windows version so you might want to check that out.

    [Reply]

  10. avatar scootch mcrandomname said:

    easier way to whipitunes into shape, uninstall the bastard! can’t stand that mac shitware, also fun fact: look in the end user licence agreement for itunes and search for the text :nuclear

    [Reply]

    cawlin replied: (on July 12th, 2008 9:49 pm)

    To each their own.

    I believe the nuclear reference is directly from the java user agreement. Guessing apple uses java in iTunes somewhere, hence that strange warning.

    [Reply]

  11. avatar Chris Andrews said:

    Cool BLog. I have about a million duplicates. When i show duplicates it automatically shows the duplicates and the original so I cannot delete them all at once. Even when I delete a song it stays on my computers hard drive. How can I get rid of all of these in one easy delete? Any suggestions from an expert would be great. THanks

    [Reply]

    cawlin replied: (on July 13th, 2008 12:03 pm)

    When you show duplicates hold command and select all the songs you would like to delete. When you hit delete a prompt should show up that looks like this:

    iTunes Dialogue

    make sure you choose “move to trash”. This should permanently delete the song from your library. Let me know if this works for you!

    [Reply]

    chris andrews replied: (on July 17th, 2008 2:15 pm)

    when i hit the delete key i get a box saying. if you delete these files they will automatically be removed form your itunes folder and any syncing ipod or other device. and then it says are you sure you wish to continue. i don’t get any kind of box like you get

    [Reply]

    Kevin replied: (on July 24th, 2008 8:22 pm)

    Try Command (Apple) + Delete

    [Reply]

  12. avatar laura said:

    i will definitely look into some of these applications since I too am obsessed with organizing my library :) another thing you might wanna check out is Songbird which is like firefox… you can add a bunch of add-ons according to what you like to use and can import your entire itunes library which is nice

    [Reply]

    cawlin replied: (on July 24th, 2008 3:16 pm)

    Songbird is certainly an interesting application! I played with it a while back and absolutely loved the concept but found it a little unstable. Now that you have reminded me maybe I will go grab the newer beta and play some more.

    Thanks!

    [Reply]

  13. avatar vince said:

    good to see a NMH/BTS/Page France fan :)

    [Reply]

    cawlin replied: (on July 25th, 2008 12:50 am)

    Good eye on the Page France cover! If your on Last.Fm hit me up! (cawlin)

    [Reply]

  14. avatar StudioWordpress said:

    that’s amazing! I’ll definitely follow this whole post by evening to get organized music :)

    [Reply]

  15. avatar Will426 said:

    Most of these are for Mac so I don’t know what they’re like
    but check out iGrabber for Windows.
    It does the same as Gimmesometune

    [Reply]

  16. avatar Alisha said:

    the one thing that I really wished that I could do on itunes is search for broken links and auto-repair them. Is there an easier way than

    -move file
    -oh shit broken link
    -try to play
    -point itunes to the song
    -resume play

    or

    -move file
    -delete from itunes library immediately
    -re-add the file[s]

    ? Drives me nuts!

    [Reply]

    cawlin replied: (on July 31st, 2008 11:58 pm)

    I don’t know of an elegant way to solve this problem. I ended up bowing to iTunes and letting it store all my music in one place. It works great for me, though I understand the desire to store music in separate places.

    If you are on a mac you could try this applescript:

    http://dougscripts.com/itunes/scripts/ss.php?sp=bringoutyerdead

    It will try to find missing files and repair them. Haven’t tried it myself but worth a shot!

    [Reply]

  17. avatar Grant said:

    This really helped, thank you!
    My only comment really is
    if that’s a screen capture of your itunes
    you have great taste in music.
    haha

    [Reply]

  18. avatar Nathan Attenborough said:

    Hey there, i’ve been searching all over the net for this and I can’t find the answer anywhere! Basically ussualy when you delete a song from your music list in itunes it comes up with, ‘are you sure you want to delete, yes or no’ and then there’s that check box that ussualy says don’t remind me again. Well when i first got my mac, I accidentally checked that box, so now every time i accidentally lean on my keyboard i’ll hit the delete key and it’ll delete numerous songs from my playlist. Is there any way in bringing that promt back so I have to click the yes or no before deleteing the song?

    Many thanks
    -Nath

    [Reply]

  19. avatar guilherme sant'ana said:

    hi friends,

    I had a very dissapointing situation on my itunes.
    while chechboxing some song I acidentally had tha ctrl (or shift) pressed. as a result it unchecked all my songs. the problem is that I have about 100 g of music and 60 g on my ipod. ans there was tons of selected songs . . . well my question is; is there any way to save my checkmarks ?

    or just undo it ?

    sorry bout my strange english. im brasilian.

    thanx hope someone an help me

    [Reply]

    cawlin replied: (on September 18th, 2008 9:58 am)

    Unfortunately I don’t think there is anything you can do to get them back. You’re going to just have to reselect them all again.

    That’s a bummer, sorry!

    [Reply]

    Cynthia replied: (on March 30th, 2009 2:09 pm)

    select all the songs from the edit-select all menu.

    while holding down the ctrl+shift key, click a song and check it.

    it will take a little bit to load but should work.

    [Reply]

  20. avatar Cole said:

    http://www.tuneupmedia.com/

    tune up is amazing does everything you’d need to organize your library does cost for the full version but is totally worth the price tag

    [Reply]

  21. avatar Wils said:

    need some help pls for a newbie… i recently transfer my music over to a new computer and itune 8, now if i add a song to a playlist, depending on how many playlists a particular song has been added to), when i go back to itune screen showing all music, the added songs are now being shown as doubled, tripled (duplicated)!!! if i delete the these duplicated entries and go back to the playlists, the song has been deleted from there also… any suggestions pls on what i should to solve this problem?

    [Reply]

    cawlin replied: (on October 11th, 2008 3:32 pm)

    That’s a very interesting problem that I can’t say I’ve run across before. In the iTunes preferences are you letting iTunes “Keep the iTunes folder organized”?

    [Reply]

    Wils replied: (on October 11th, 2008 6:24 pm)

    Yes, under advanced 1)keep itunes folder organized & 2)copy files to iteun… - are both ticked/selected

    [Reply]

  22. avatar jim said:

    Music Express is the best program I have ever found. It uses amazon and freedb. Its reasonably priced as well.

    [Reply]

  23. avatar dew said:

    try mediamonkey, enough said

    [Reply]

    cawlin replied: (on October 24th, 2008 9:25 am)

    Thanks for that one, looks quite interesting.

    [Reply]

  24. avatar MaximeD said:

    Thanks a lot for these great applications. I had been trying a few other before and it was not this complete and beautiful.

    I checked the “Use Last.fm” option, but it dosen’t change anything :P I know Last.fm and i have their player. I noticed you had a heart and a Q in your menu bar. Is that what i’m missing?

    Thanks!

    [Reply]

    cawlin replied: (on March 30th, 2009 4:03 pm)

    The Q and the Heart are actually completely different applications so that shouldn’t be the problem. If you already run the Last.fm player you won’t want to run both at the same time or you’ll get double track submissions.

    [Reply]

  25. avatar foldered said:

    Right on, Perfect From Now On is one of my favourite albums.

    [Reply]

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